Case Study: Kardinia Health

By: Stan Corner

Case Study: Kardinia Health
Secure and efficient Document Management Solution

Challenges
• Poor accessibility to files
• Space for paper records
• File Security

Solution
• Develop implementation strategy to address Kardinia Health’s challenges, using uniFlow software and existing Multifunction devices.

Results
• Process efficiency
• Saved storage space
• Easy, secure access to all records
• Efficient scanning solution that is quick and easy to use.

Business Technology Specialists (BTS) have been providing award-winning printing, digital technology and customer service solutions to Geelong, Bellarine and Surf Coast businesses since 2005 and over the last 12 months have assisted Kardinia Health in updating and improving their document management systems.

OVERVIEW
Operating in Belmont since 2010 Kardinia Health is a GP Super Clinic offering integrated GP, Allied Health and nursing services and education for health professionals.

As with most businesses, Kardinia Health experienced ongoing challenges with managing the storage and retrieval of business files.

“Kardinia Health has recently completed electronic archiving of all our business files. Working with BTS we developed a document storage solution that works for our business.

The first and most important step was to develop our file structure. This standard format was then applied to all types of documents requiring storage including accounts payable, remittances, financials and contracts.

Once established we worked through scanning and storing our five years of paper records, completing the process in a few months. Implementing this method of document storage has delivered process efficiencies, saved storage space and provided easy access to all our records.” Cathy McDonald, Chief Executive.

Since implementation, Kardinia Health has already found that moving to electronic management of documents has increased staff productivity, efficiency and satisfaction.

Talk to Business Technology Specialists today about building a tailored scanning and document management solution for your business. Phone 03 5229 6666 or email sales@teambts.com.au